Job ID:90453
Job Title: Compliance Officer
Company: Self Help Africa
Location: Dublin, Ireland (Office based min 2 days per week)
Hours:Monday - Friday, 37.5 hours per week.
Contract type: Full Time /Permanent
Reports to: Head of Governance, Compliance and Risk
Salary: €40,000 to €44,000
About Self Help Africa:
At Self Help Africa, our mission is to alleviate hunger, poverty, social inequality and the impact of climate change. We achieve this through community-led, market-based and enterprise focused approaches to agricultural development, ensuring that people with have access to:
· Nutritious food
· Decent incomes and employment
· Clean water and basic services
· All while sustaining natural resources.
Our aim is to transition communities out of long-term poverty through work that gives them greater control over their futures and provides a better quality of life. The main focus of our work is in sub-Saharan Africa, where global hunger and poverty is most acute. We believe that equitable economic development is key to ending poverty.
Our core areas of focus are:
· Sustainable landscapes, resilient food systems and healthy communities.
· Sustainable businesses, decent employment and thriving economies.
· Crisis response and resilience.
· System strengthening and an enabling policy environment.
Self Help Africa works now in 7 countries across Africa (Burkina Faso, Ethiopia, Kenya, Malawi, Mozambique, Nigeria, Zambia), tackling poverty and improving the lives of local communities. The organisation works both with its own staff, and through local partners to undertake a range of integrated development programmes amongst rural communities.
Job Purpose:
This is a fascinating career opportunity to join a dynamic, growing not-for-profit organisation in the Governance, Compliance and Risk team. Working closely with the Head of Governance, Compliance and Risk, you will provide support to the Gorta Group entities including country programmes, be a trusted advisor and add value that will assist in key decision making. Critical to success is detail orientation as well as an ability to clearly communicate your message and deliver information in a timely and user friendly manner. Reporting to Head of Governance, Compliance and Risk, you will play a supporting role in risk management, the development and maintenance of organisational policies and procedures and the promotion of a compliance culture and knowledge sharing throughout the organisation.
Key Responsibilities:
Compliance – Policies and Procedures
- Support the Head of Governance, Compliance and Risk in the development and/or the revision of new / existing policies, procedures and contract templates
- Ensure all approved policies, procedures and contract templates are easily accessible by all staff and relevant partners, including training materials; create and maintain a database of all policies and procedures
- Support the development of quality materials for workshops on compliance with internal policies and procedures and external compliance requirements
- Disseminate policies and procedures and deliver upon requests for training workshops and/or external compliance requirements live or remotely.
Donor Compliance
- Keep up to date with donor rules and regulations. Attend donor training and fora as appropriate
- Support the development of guidance and tools for all teams on donor regulations
- Support the development of quality materials for training workshops on donor regulations
- Deliver upon request trainings on donor regulations to staff and partners live or remotely
- Ensure all training materials, guidance and tools are easily accessible by all staff and relevant partners and kept up to date
- Support the Head of Governance, Compliance and Risk in advising management team, staff and partners on donor compliance queries
- Support the Head of Governance, Compliance and Risk in the review of donor contracts, providing feedback and rewording of clauses in relation to areas of risk.
Risk Management
- Support the Head of Governance, Compliance and Risk in ensuring Risk Management policy and processes are consistently implemented, promoting a culture of risk awareness throughout the organisation
- Support the Head of Governance, Compliance and Risk in consolidation of group and individual country/subsidiary risk registers for management and Board meetings.
Compliance Assurance
- Being the focal point person in the Compliance team for all case investigations.
- Support the Head of Governance, Compliance and Risk in the management of feedback and complaints cases including the investigation process, tracking of actions to resolution and reporting
- Support the development and maintenance of a compliance reporting system and dashboards for our various teams and management as required
- Support the monitoring and verification of internal controls and compliance given internal and/or external requirements
- Support the Head of Governance, Compliance and Risk in the enhanced due diligence of potential new donors, partners and other stakeholders
- Conduct various spot checks on internal controls, procurement procedures to ensure a compliance across the organisation
- Support and actively collaborate with the Consultant Internal Auditor, including assisting with internal audit planning, fieldwork, documentation, and follow‑up actions, in order to build internal audit capability and ensure the implementation of audit recommendations across the organisation and continuous strengthening of internal controls.
Company Secretarial Duties
- Support on company secretarial work as required
Also:
- Ad hoc Governance, Risk and Compliance duties, projects and responsibilities as required
- Network with fellow Risk and Compliance professionals
- Ad hoc visits to country programmes and the preparation of trip reports.
Key Relationships:
Internal
• The Head of Governance, Compliance and Risk (line report)
• Risk and Compliance team members
• People, Culture and Safeguarding team
• Finance team, in particular Programme Finance Accountants
• Programme team, in particular Program Support Coordinators and Programme Funding team
• Country Teams
• Other HQ Teams
External
- Other INGOs
- Partners
- Institutional donors
Knowledge, Experience and Other Requirements
Essential
- 2-3 years in an Audit/Compliance/Regulatory/Risk Management/Quality Assurance Function
- Possesses excellent Project, case and stakeholder management skills.
- Possesses Procurement and Supply- Chain and basic accounting Knowledge.
- Excellent verbal and written communication skills
- Excellent attention to detail and organisational skills
- Strong Analytical and Critical‑Thinking Skills
- Experience and demonstrated ability to communicate technical requirements in an accessible manner
- Self-starter and self-manage who requires minimal supervision.
- Demonstrates ethical judgement and integrity.
- Willingness to travel to programme countries
Desirable
- Experience in an International Non-Governmental Organisation a distinct advantage
- Experience in safeguarding or safeguarding‑related investigations will be considered a desirable advantage.
- Irish/UK/EU legal and regulatory knowledge plus general policy and regulatory understanding advantageous.
- Experience of corporate governance an advantage
How to Apply:
Please visit Our Website: https://selfhelpafrica.org/ie/compliance-officer.
Self Help Africa is an Equal Opportunities Employer
All candidates offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. Specific roles may require Police/DBS/ vetting.
Important information:
Self Help Africa is an international development charity and is committed to the safeguarding of all those who we come into contact with or through our work. We are committed to preventing any type of unwanted behaviour relating to our work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and we are committed to promoting the welfare of children and the people we aim to assist with whom Self Help Africa engages. Self Help Africa expects all staff and volunteers to share this commitment and uphold the values and behaviours outlined in the Code of Conduct and Child and Adult Safeguarding Policy. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Recruitment to all roles in Self Help Africa will include, and be subject to, a criminal records self-declaration, references, and other pre-employment checks, which may include police and qualifications checking. Self Help Africa is committed to the principles of the Misconduct Disclosure Scheme and will request information from previous employers about any findings of sexual exploitation, sexual abuse or sexual harassment during employment. By submitting an application, the applicant confirms her/his understanding of these recruitment procedures. Subsequently, working or volunteering with Self Help Africa is subject to a range of vetting checks, including criminal background checking.
Research shows that women and those from marginalised ethnic groups are less likely to apply to jobs unless they meet every single requirement. If you’re excited about this role but your experience doesn’t align with every criteria described, we encourage you to apply anyway, you could be exactly what we need!
Self Help Africa is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
