Limerick Traveller Network Administrator
(Part-time, 14 hours)
Exchange House Ireland National Travellers Service is the largest front line Traveller specific service in Ireland. We are an organisation of Traveller and non-Traveller people working together to provide services to Traveller families, and Traveller young people and children and Traveller men and women, many of whom are in crisis. We pride ourselves in working with some of the most marginalised members of the Traveller community.
We are a multi-disciplinary service provider offering Family Support and Crisis Intervention Services, Children and Young Peoples’ Services, Addiction Services, Mental Health and Suicide Prevention Services and Education and Training Services to members of the Traveller community in the Dublin area. We also deliver various national services through training, provision of expertise and partnerships with other organisations providing services to Travellers in Ireland.
Job Description
The LTN Administrator will provide essential administrative and operational support to the Limerick Traveller Network (LTN). You will ensure smooth day-to-day operations, accurate record-keeping, financial tracking, reporting, and internal and external communications. This role allows the LTN Coordinator and staff to focus on community development while ensuring the organisation runs efficiently and meets its strategic objectives.
This is an exciting opportunity to become part of a committed team working to improve the quality of life of the Traveller community in Limerick.
Key Responsibilities:
Administration & Operations
- Provide high-quality administrative support, including file management, record keeping, and correspondence.
- Maintain accurate records of LTN activities, meetings, and events in line with GDPR.
- Schedule meetings, manage calendars, and coordinate logistics for staff and community events.
- Maintain databases and information systems.
- Manage the office and operational requirements of LTN
Financial Administration
- Assist with budget tracking, invoices, and expenditure monitoring.
- Liaise with CEO and Finance Manager regarding financial reporting.
- Support grant and funding applications and compliance reporting.
Research & Reporting
- Collate, analyse, and summarise information from multiple sources.
- Support monitoring, evaluation, and documentation of LTN programs and projects.
- Assist in preparing reports and other high-quality documentation.
- Draft reports and newsletters.
Communication & Policy Support
- Take minutes for meetings.
- Support implementation and monitoring of organisational policies and standards.
- Assist with internal and external communications and stakeholder liaison.
- Contribute to organisational development, policy research, and service planning.
- Support compliance with governance, health & safety, and statutory requirements.
Other Duties
- Provide general support to CEO, LTN Coordinator, and team.
- Participate in organisational meetings, training, and development activities.
- Undertake other duties as requested by the CEO and LTN Coordinator.
Person Specification
Essential
§ Significant administrative experience.
§ Strong organisational and time-management skills.
§ Excellent IT skills (Microsoft Office, database management).
§ Strong oral and written communication.
§ Ability to collate and analyse information from multiple sources.
§ Commitment to human rights and improving the quality of life of Travellers.
Desirable
- Experience supporting community development organisations.
- Familiarity with funding applications, financial reporting, or project administration.
- Experience in internal and external communications, including newsletters or social media.
Attributes & Attitude
- Excellent interpersonal and team-working skills.
- Flexible, adaptable, and proactive approach to work.
- Strong attention to detail and accuracy.
Other Requirements
- Current clean driving licence and access to a car.
- Willingness to work flexible hours as required.
Terms and Conditions
Based in
§ Limerick
Hours of work
§ Part-time (14 hours per week)
Salary
§ 12-month contract.
§ Limerick Traveller Network Coordinator (pro-rata): €35,613 to €54,911 (Local Government Grade 4)
§ We offer 26 days annual leave (pro rata) and access to our pension scheme.
Future Developments
This role has the potential to develop into a core operational resource for the LTN, supporting financial management, reporting, internal communications, and organisational development — playing a key role in strengthening the LTN’s capacity to serve the Traveller community.
How to apply
If you feel you are a good fit for Exchange House Ireland and would enjoy working with us, please send your application to hr@exchangehouse.ie with the subject line ‘LTN Administrator’.
§ Your application must include a cover letter and up-to-date CV combined and sent in one document
§ Please keep your cover letter to a maximum of one page. In your cover letter, include:
§ Why you feel you are a good fit for this role with Exchange House Ireland; and
§ Details of your relevant experience.
More information is available on https://www.exchangehouse.ie/positionsvacant.php or by calling the Personnel Department on 01 872 1094
Closing date for receipt of applications is 5pm Friday the 14th of November.
· This job description is intended to provide a general overview of the responsibilities and requirements of the position. It may be subject to change based on the organisation's needs and the evolving nature of the role.
· Exchange House Ireland is an Equal Opportunities Employer.
· Applications from members of the Traveller community, with relevant qualifications, are especially welcome.
· All positions in Exchange House Ireland are subject to Garda Vetting and full reference checks.
· All positions in Exchange House Ireland are subject to ongoing funding.
· All applicants must have the eligibility to work in Ireland.
