Reports to: Chairperson of the Board and the Board
Location: County Roscommon, office based in Roscommon Town
Hours: 37 hours per week, permanent, involving occasional evening and weekend work.
Salary: Commensurate with experience and qualifications
About us: Roscommon Volunteer Centre is part of a national network of independent volunteer centres supported by Volunteer Ireland and funded by the Department of Rural and Community Development. As a registered charity, we promote volunteering and provide a county-wide service connecting volunteers with non-profit organisations. Our purpose is to support the people of Roscommon to have a flourishing, vibrant community, with volunteering at its heart.
Role Summary: The Volunteer Centre Manager is responsible for managing the operations of Roscommon Volunteer Centre, promoting volunteerism, and supporting both volunteers and volunteer-involving organisations. This includes implementing strategic objectives, fostering innovation, and ensuring that the centre operates effectively in alignment with the Board’s vision.
Key Responsibilities
1. Volunteer Development and Support
• Promote and further develop the concept of volunteering throughout county Roscommon.
• Liaise with volunteer-involving organisations, consulting with them on their needs and matching these with the skills available.
• Supporting volunteer-involving organisations to enhance their volunteer programmes.
• Address barriers to volunteering for target groups and seek solutions.
• Keep up to date with volunteering matters, both regionally and nationally.
2. Community Engagement and Training
• Network with the community and with voluntary groups, keeping them informed, and sharing best practices in all aspects of volunteering.
• Organise and deliver training for local organisations, and for volunteers, in areas relevant to volunteering.
• Serve as the National Vetting Bureau Liaison Person for the organisation, undertaking associated vetting duties. 3. Financial and Resource Management
• Prepare and submit reports to funders.
• Identify and apply for appropriate additional funding opportunities.
• Manage budgets and financial reports in alignment with the organisation’s objectives and governance.
4. Board and Governance
• Prepare meeting packs, reports, and agendas for the board, in consultation with the Chairperson and/or Secretary as appropriate.
• Organise and attend board meetings, AGMs, and take minutes.
• Ensure that the organisation has proper policies and procedures, and complies with governance and charity regulations.
5. Centre Operations
• Ensure the Centre is a welcoming, open and inclusive space for the public, providing a friendly and supportive environment for volunteers and community to enquire about volunteering.
• Manage day-to-day operations, ensuring efficient use of resources and alignment of with the Board’s directives.
• Recruit, lead, and support a team of staff and volunteers and people on CE/Tús schemes to run the Centre and its services.
• Organise and manage the usage of the centre as a community facility for the non-profit sector in County Roscommon in relation to supporting volunteering.
• Attend regional and national Volunteer Ireland meetings as appropriate such as centre managers’ meetings
• Maintain accurate records and ensure data is managed securely. 6. Events and Publicity
• Plan and execute volunteer training sessions and information events, for both volunteers and volunteer-involving organisations.
• Organise the annual Roscommon Volunteer Centre Awards and other relevant celebrations, including National Volunteer Week, etc.
• Represent Roscommon Volunteer Centre at local, regional, and national events to promote its work.
7. Public Relations and Stakeholder Communication
• Promote Roscommon Volunteer Centre through media and maintain an active presence on social media platforms. • Keep stakeholders informed via newsletters and other communications
• Attend regional and national volunteer events as required.
8. Technology and Data Management
• Maintain and update the Centre’s website.
• Maintain volunteer data using the I-Vol system and Salesforce.
• Ensure data security, proper archiving, backups, storage protocols, and compliance with data legislation.
PERSON SPECIFICATION
Highly Desirable
• Third level degree and / or similar professional qualification.
• Proven skills in human resource, financial, and office management.
• Strong commitment to promoting and developing volunteering across County Roscommon.
• Relevant management experience.
• Proficient in IT, ideally including experience in Salesforce or similar client relationship management systems.
• Full clean driving licence and access to own transport is essential.
• Flexibility, with a willingness to travel throughout the County and work outside normal office hours.
Advantageous
• Experience as National Vetting Bureau liaison person and familiarity with the process.
• Knowledge of Ireland’s public service system and local government operations.
• Experience in the community and voluntary sector, and insight into volunteerism challenges in Ireland.
• Background in public relations strategy and execution.
• Experience of public relations planning and delivery.
• Facilitation and training experience.
• Event management expertise.
• Experience in the implementation or management of a safety management system - or Environmental Health and Safety auditing - or Safety representative duties.
To Apply Send your CV and a cover letter outlining your suitability for the role to manager@volunteerroscommon.ie by 1 p.m. on Friday, 27th September 2024. Interviews will be held on Monday, 7th October 2024, at Roscommon Volunteer Centre.
Industry
Employment Type
Full-time
