Debra Ireland is the national charity that supports people living with Epidermolysis Bullosa (‘EB’), an incurable genetic condition that affects the skin. People with EB are missing the essential proteins that bind the skin's layers together, so any minor friction, movement or trauma can cause it to break, tear, and blister.

Debra is dedicated to transforming the lives of people living with EB, caring for someone with EB or bereaved by EB, through care, research and advocacy. We provide financial, emotional and practical support, fund pioneering research into better, more innovative treatments to enhance wellbeing and quality of life, create public awareness and provide information about the disease and advocate for investment in comprehensive and appropriate services and supports.

Job Title:

Office Manager and Executive Assistant to the CEO

Reporting To:

CEO and Head of Finance

Role Description:

The Office Manager and Executive Assistant plays a central operational role within Debra Ireland, ensuring the smooth day-to-day running of the organisation while providing high-level administrative and operational support to the CEO. This is a full time role, 37.5 hours per week.

Key Responsibilities:

Office & Facilities Management

First point of contact for general phone and email enquiries
Management of all facilities including office supplies, waste management, equipment maintenance, IT, insurance, courier and filing
Schedule meetings, organize meeting rooms, make travel arrangements
Maintain and review relevant policies and procedures
Health & Safety
Act as Health & Safety Officer
Maintain compliance, policies, and risk assessments
Manage Bright Safe system and staff health and safety training

Executive Assistant Support

CEO diary, meetings, papers and follow-ups
Confidential administrative and operational support, managing different projects as required

Finance, Fundraising and Administration

Accounts payable (processing invoices, staff expenses and payments)
Responsibility for bank lodgments and petty cash
Manage office credit card, reconcile company statements and prepare reports
Assist with post opening and backup for donation logging and acknowledgement

People & HR Administration

Onboard new joiners (organise equipment, stationery, onboarding checklist etc.)
Administer Garda Vetting processes and mandated training
Manage BrightHR platform and employee leave allocations
Organisation and planning of staff team building days
Any other duties that may be reasonably required

Qualifications, Skills and Experience:

Excellent communication and interpersonal skills
Excellent planning and organizational skills, exhibiting sound judgement with proven ability to manage multiple projects and prioritise time and resources
An ability to work under pressure and maintain meticulous attention to detail
Proven ability to work both independently and collaboratively
Warm, enthusiastic with a positive attitude
Flexible and adaptable
Strong IT skills, proficient in Microsoft suite (Outlook, Teams, Excel, PowerPoint, Word). Familiarity with Bright software and AIQ is desirable
Fluency in written and spoken English essential
Minimum two years' experience in a similar role
Candidates must be eligible to live and work in Ireland
Garda vetting and references checks are required for all roles.

Salary and Benefits:

Salary range €38,000 to €42,000
20 days annual leave with additional days offered at Christmas and Good Friday on a discretionary basis
Additional long service leave
Pension scheme with up to 6% employer contributions
Cycle-to-work scheme
Mobile phone and laptop provided
Employee Assistance Programme
Opportunity for flexible / hybrid working, subject to agreement

How to Apply:

Please email your CV and accompanying cover letter outlining your suitability for the role to andrew.caffrey@debra.ie
Closing date for applications is Friday 23rd January

Debra Ireland

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Office Manager and Executive Assistant to the CEO